What to Write in Email when Sending a Resume to a Friend (2023)

What do you do when a friend or someone you just met asks you to send in your resume because they heard of a position that may interest you? Or they want to keep you in mind in case there is an available position?

When you ask family, friends or acquaintances to help with your search for a job, you’re likely to find fresh opportunities as people who met you will gladly lend you a hand.

What you need to do is send your contact a semi-formal letter with your zero-mistakes resume attached. Sounds easy, right?

We know that emails don’t always play out the way we want it. Here are some questions that may occur when you format your pitch prior to email:

  • Do you send a formal cover letter, even though your friend/contact didn’t ask for one?
  • Should you keep copywriting netiquette, casual, personal or strictly professional?
  • If it’s someone you briefly met, will he/she recalls asking for your resume?

In this guide, we gather a few of the tips to help when you email your resume to a friend or acquaintance.

When contacting thanks to a recommendation from a relative, remember with nepotism you keep the reputation of the person you know on the line.

A Brief, Personal, and Precis Subject Line

Add best it should address your friend, have your name, and mention of your resume.

Simple examples:

  • To: Adam – Kyle’s resume for Company XYZ
  • Resume – Kyle Wilson – Company ZYX

Nothing works as well as a good-looking and welcoming email of military precision and a personal touch.

(Video) What to write in an email when sending a resume | COPY MY PROVEN TEMPLATE

Check: The Key to Email Copywriting for the Non-Copywriter

Include Basic Info

  • Write down who you are
  • What’s your current occupation?
  • Who recommends you?
    • Your relationship.
    • Their relationship to the company and/or the person who you write.
  • Why do you want to join the company?
    • If there’s a specific position available, name it and the reference number if you have it.
    • If there’s no particular position open, the work you want to do.
  • Attached CV/resume.
  • Contact information.

Add a Cover Letter

The purpose of a good cover letter is to remind your friend/acquaintance of the conversation you had and the reason you reached out. Explain to your contact that you look for a new job and appreciate their help.

Continue with a summary of your professional background, your current occupation, references, and ideally, how you might contribute to the company.

Display Your Strengths

When forwarding a resume,

  • Promote yourself by showing your strong character traits and transferable skills.
  • Think of the email as a continuation of the dialogue you had at the time of arrangement.
  • Be direct and keep the section professional.

You want to craft a Professional & Skills-rich Resume. In conclusion, show an interest in taking the conversation to the next step.

Attach Multiple File Types

Why attach a PDF (.pdf), Microsoft document (.docx, .doc), plain text file (.txt) or image (.jpg, jpeg, .png) when the recipient will probably use one of three you may ask?

Surely not the one sole reason, but adding a few file types is about demonstrating your diligence. To offer a choice to whom you email means you respect his or her time and convenience.

Also, do you know that PDFs can be a vessel for malicious attacks? Yes, they can. Anybody with a high turnover of file exchange and precautions will first look at the image, regular TXT, or DOCX/DOC file instead.

Some will rather download, scan for malware, and then open a PDF that is time-consuming and could end up in somebody’s to-do list. Indefinitely.

On that same train of thought, PDF appearance can sometimes break, be it because of an outdated browser or mobile device.But there is an easy way to convert docs to PDF and other formats.

(Video) What to Write in an Email When Sending a Resume (for Freshers & Experienced)

That’s why you better have a Plan B, C, and D, in case luck is not on your side and you need to make sure the resume opens when it counts the most. Mind the file size, though, as anything above 10MB might be too much to download or load.

Also, how many people do you think will send a resume in all file formats possible? That’s right. Only a few will stand out. And that’s what you want to stand out, right? If you want to take things WOW, consider adding a video or surprising format.

Use a Neat Filename

Take the time and assiduity to how you name the resume file.

It should have your first, last name, and details of the company and position you apply for. Stay away from rookie mistakes such as “Resume”, “CV”, or worst – gibberish.

Question your Email Address

There is nothing wrong with using the same badboy007@yahoo.com email for years but that’s a resume mistake you rather not forward. If in doubt, open a new account that has your name on it and turn notifications ON.

Example Emails

Standing on the shoulders of giants is the best stand one can take and learning from examples holds many gains.

Here’s what to write in the body of an email when sending a resume to a family friend:

Hi Adam,

We had a great talk at James’ birthday party! I’m reaching out because I am currently on a job hunt and I hope you can help me. The last time we spoke you asked me to forward you my CV, and here it is.

As you’ll see, I have experience in helping companies learn and effectively use social media algorithms, and specifically to increase their online traffic. My most recent achievement is that I contributed to the ABC Company by increasing the number of viewers on its online platform by 70 percent over a year.

(Video) How to Email Resume for Job Application

I checked your company’s website/job offer and liked what I saw. If you know of an available position or leads to share with me, please do tell.

Thanks, in advance!

Stay Alert for the Response

The challenge doesn’t end with crafting the perfect email to forward.

Once it’s off and delivered, stay alert for the awaited reply. You might get it in minutes, days, or… never. In case you do, replying as soon as possible is a sure sign of high employee engagement, trustworthiness, and conscientious attitude, all are virtues that recruiters value.

Sign off with a Neat Signature

How your email will finish matters. Greet the recipient, add your first and last name, mobile number, address.

Regards Adam,

Kyle Wilson
Phone number
Personal website (if you have one)

Add social media profiles and any other significant online presence, like interviews and public appearances. The best signature doesn’t happen overnight, though. Give your mind a day or two before you proceed with your first.

Proofread Thrice Before Sending

Quadruple-check the resume, cover letter (if added), and the email itself. Do a thorough spell, grammar, and formatting check, so nothing slips your sight!

Do a test run and send it to yourself first. This way you can rest assured that nothing can go wrong and your email looks great.

(Video) Don't Do This MISTAKE While Sending Your RESUME To HR | Effective Email Subject Line & Email Content

Test attachments. Do all download and run? When 100% sure everything is okay, then your job is done and you can SEND.

Last Words Before You Email the Resume

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Dimitar Karamarinov

Dimitar Karamarinov is an award-winning digital multi-instrumentalist of background and skill in a wide range of digital mediums and multimedia starting as early as 2006. With over a decade of experience in audio, graphic, and motion design, along with various forms of business and communication, he gains experience with Entrepreneur Franchise top 500, Inc 5000, and multi-continent companies, along with various charity initiatives under his belt.

(Video) Email Subject for Sending Resume | 5 Interview Getting Email Subject Tips

Latest posts by Dimitar Karamarinov (see all)

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  • What to Write in Email when Sending a Resume to a Friend - November 5, 2020


How do I email my friend's resume to HR? ›

I have known him/her for the last 2 years since my college days, I hope he/she has the required skills and qualifications that you are looking for. Please find the attached resume of him/her and kindly consider if he/she is suitable for the job. Thanking you.

How do you email a friend of a friend about a job? ›

Here are some things to include in the email:
  1. Informal greeting.
  2. Checking in.
  3. Show of genuine interest in the latest goings on.
  4. Reference to job you're interested in, as well as the names of the hiring organization and the mutual connection.
  5. Offer options for how your acquaintance might help you.
28 Feb 2017

What to write in an email when sending a resume for friends? ›

Sample Example of Sending a Resume to a Friend:

It was great seeing you at {PLACE OF MEETING}. I hope work is treating you well today. You mentioned something about {COMPANY NAME} hiring a {JOB POSITION} and I'd love to apply! I'm sending you my resume for your consideration.

How do you respond to sending a resume? ›

Thank you for contacting me about my application. I have included a copy of my resume for you. Please let me know if you need anything else for my application to the (job title) position. I look forward to hearing more from you about this opportunity soon.

How do I share my friend's resume? ›

Open position:

I'm sending the resume of a good friend, Susan Smith. I've known Susan for years, and she's an outstanding sales rep. I think she would be a great fit for the sales job you've been trying to fill.

How do I send my resume to a reference for a friend? ›

Example email 1 (Fresh candidate applying with reference)

I recently completed my _______(your educational qualifications) and believe I possess all of the necessary skills and knowledge for this position. So, I'd like to take on this opportunity to apply for this position. Please find my résumé attached to this email.

What to say to a friend applying for a job? ›

These are some ways to offer emotional support to someone seeking a job:
  1. Let them know you're there for support. ...
  2. Write a note. ...
  3. Ask them to share stories. ...
  4. Ask about their interests. ...
  5. Give them space. ...
  6. Celebrate small wins. ...
  7. Offer to take them out for a meal. ...
  8. Suggest a personality test.

How do I approach a friend for a job? ›

Tips for Asking Friends and Family for Job Search Help
  1. Be specific. It's easier for people to help you if you tell them exactly what kind of job search help you want. ...
  2. Keep it short. Your letter should not be too long. ...
  3. Attach your resume. ...
  4. Send some personalized letters. ...
  5. Be patient. ...
  6. Be thankful.
17 Sept 2020

How do I mention that a friend recommended me for a job? ›

To do this, mention your shared connection in the first paragraph of your cover letter. Include the name of your referral, your relationship and how they are familiar with your qualifications. Summarize why they are recommending you and explain how your experience has prepared you for this job.

What should I text after sending resume? ›

Template of a text about a job

My name is [your name], and I'm writing about the position of [position] with [company]. I submitted my resume through [submission channel]. I think you'll find that my [brief personal details] could be a good fit for the job and I'd love to discuss my qualifications in more detail.

How do you say someone is a good fit for a job? ›

When describing your strengths and accomplishments that make you a good fit for the position, provide quantifiable examples of each. For example, rather than saying that you have strong communication skills, describe an example in which you used your communication skills to solve a problem in the workplace.

What to say to someone you want to hire? ›

Here are the most common details that should be shared with a candidate selected for a job :
  1. Thank the candidate for their time.
  2. Speak to the candidate's skills, experience or qualities that made them stand out.
  3. Share the decision to offer the candidate the position.
  4. Explain the next steps in the hiring process .

How do you say I would be a good fit for this position? ›

Think of things you have done in previous jobs that really show your personality.
  1. Emphasize a skill you will need to have for the role.
  2. Talk about something you love to do that would fit in with the company.
  3. Give an example of an award or accolade you received from a previous employer.
23 May 2020

What do you say in an email when recommending someone for a job? ›

Dear [First and Last Name], It's my absolute pleasure to recommend [Name] for [position] with [Company]. [Name] and I [relationship] at [Company] for [length of time]. I thoroughly enjoyed my time working with [Name], and came to know [him/her/them] as a truly valuable asset to our team.

Would you recommend your friend for a job? ›

Would he/she actually be a good fit for the role? You should only recommend a friend for a role at your company if you are confident that their skills or passions are in line with the job description.

How do you say you were recommended by someone? ›

Frequently Asked Questions. How do you say you've been referred to someone? A brief statement along the lines of “(Name) has referred me to this role in your esteemed company, which I believe I would be a great fit for”. Keep this introduction brief and positive, before showcasing who you are.

How do you write a follow up email after no response? ›

How to write a follow-up email to a potential employer
  1. Send a thank you message. ...
  2. Give them time. ...
  3. Use a clear subject line. ...
  4. Write with a respectful and formal tone. ...
  5. Sell yourself. ...
  6. Keep your message concise. ...
  7. Keep things short. ...
  8. Briefly restate your goal.

What to say when you email someone about a job? ›

I recently applied for a job opening at [COMPANY NAME] for the position of [POSITION NAME] on your online career site. The position fits perfectly with my experience in [EXPERIENCE], [EXPERIENCE] and [EXPERIENCE]. You can learn more about me by viewing my LinkedIn Profile [LINKEDIN PROFILE LINK].

How do you email someone Opportunity? ›

I'm currently looking for a new opportunity to [briefly describe the kind of role you're interested in] and [Company Name] is doing exactly the kind of work I want to be a part of. I'd love to apply for any positions that could be a good fit.

How do I say I am interested in this position? ›

I see this opportunity as a way to contribute to an exciting/forward-thinking/fast-moving company/industry, and I feel I can do so by/with my …” “I feel my skills are particularly well-suited to this position because …” “I believe I have the type of knowledge to succeed in this role and at the company because …”

How do you say please give me an opportunity? ›

I would appreciate if you could give me an opportunity for interview. Some examples from the web: I would very much appreciate it if you could give this matter serious thought and take it into account during planning.


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