Best 10 Formal Letter Examples with Tips and new Format (2023)

Formal letters are letters used mainly for impersonal discourses. They are used while communicating with officials or associates with whom the writer does not share a personal relationship.

These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.

In this post, we have written the best 10 Formal Letter Examples for you. Each Example is different from others with the latest Formal Letter Format.

Best 10 Formal Letter Examples with Tips and new Format (1)

Formal Letter Examples

Formal Letter Examples #1

Letter requesting admission

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for admission

Dear Ma’am,

I, the undersigned, am a parent of Pooja Naik. I request you grant her admission to your school.

Before this, my daughter was studying in Class 6 at Jain Society High School in Kolkata. Because of my transfer here to Mumbai, my entire family had to move here with me. We, therefore, request you grant her admission to your school. I am enclosing a copy of her previous year’s mark sheet, school leaving certificate, and transfer certificate for your reference.

Kindly consider my request and grant her admission. In anticipation of your reply, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Also, Read Official Letter

Formal Letter Examples #2

Letter confirming participation in Cleanliness Drive

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Participation in Cleanliness Drive

Dear Sir,

On behalf of my classmates and other students of New Era High School, I would like to express our wish to assist you in the Cleanliness Drive you are organizing.

The Principal and teachers of our school informed us of this drive and encouraged us to participate in it. I am proud to say that your endeavour has not gone unnoticed. On the contrary, they have proved to be extremely inspirational and encouraging. Asking people to contribute in their own small ways to such social causes makes people feel a sense of belonging and responsibility.

When a person puts in his own time and energy to nurture the place he lives in, he begins to recognize its value and appreciate it. If every person in this country does his part in keeping his neighbourhood clean, we will save a lot of money and manpower which can, in turn, be put to better use for the development of our country.

We the students of New Era High School would like to contribute to this noble cause and will encourage our friends and families as well to do the same. We are grateful for this opportunity we received to serve the land which provides for and nurtures us at all times.

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Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Formal Letter Examples #3

Letter requesting information

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for information

Dear Sir,

Concerning your advertisement printed in today’s newspaper, I, the father of Sagar Rathod, request you to send me a brochure with the relevant details.

My son has passed Class IX and is currently in Class X. I have been on the lookout for the best assistance for his current academic year. Your advertisement appears very promising; however, I would like to take a closer look at your brochure before making my final decision.

As you understand that this is a critical year for my child I request you to send me the details at the earliest.

I await your reply. Thank you.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Also, Read Business Letter

Formal Letter Examples #4

Letter requesting information about courses

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Comprehensive information on courses

Dear Mahesh,

I write this letter on behalf of the Department of Pharmacy at M. K. Institute of Science and Medicine to which your letter dated 20th April 2015 was addressed.

I would like to inform you that our institute offers degree, diploma and certificate courses in most fields of science.
We currently offer:
I. Three-year degree courses in
a. Computer Science
b. Botany
c. Pharmacy
d. Paramedic Science
e. Ayurveda
f. Homoeopathy
II. Two-year diploma courses in
a. Computer Hardware
b. Health Care Management
c. Hospital Assistance
III. Certificate courses in
a. Earth Science
b. Teaching Elementary School Science
c. Life Science

The courses stretch from two months to three years. Additional information regarding the eligibility for admission and the course syllabus is available in the prospectus of the institute and the institute’s website. Please refer to Homeoflearning.in for the same.

You will need to provide copies of your previously achieved mark sheets to be eligible for the courses. You can contact the general office for admission-related queries.

I hope this letter provides you with the information you were seeking.

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Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Also, Read the Loan Application Letter

Formal Letter Examples #5

Letter placing order of books

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: An order for books

Dear Sir/Madam,

I need a few books that are available at your publishing house. I would be extremely grateful if you could send them to me at your earliest. Also, kindly ensure that all of them are of the latest edition.

The books which I need are

  • A Critical History of English Literature by David Daiches 1 Copy
  • The Glossary of Literary Words by M. H. Abrams 1 Copy
  • The Short Oxford History of English Literature by Andrew Sanders 1 Copy

I am willing to pay the delivery charges incurred by you for posting the books to me.

In anticipation of your reply, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

You Asked, We Listened – Get Free Access to All Writing List 😍😍

Formal Letter Examples #6

Letter requesting for break time extension

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for an extension in break time

Dear Sir,

With due respect, I, Rohit Vare, studying in Class 9 B would like to request you to consider extending the break time from fifteen minutes to thirty minutes.

Since many of our parents bring us lunch from home, it becomes difficult to go to the entrance to fetch it and finish eating it on time. We are therefore often late for the next lesson and are punished for the same. Also, it is the only time we get to practice for the annual day celebration. This extension will also allow us to play on the school grounds and prevent us from becoming mere bookworms.

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Your understanding in this regard will be greatly appreciated.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Also, Read Intimation Letter

Formal Letter Examples #7

Letter for exemption from payment of a donation

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for exemption from payment of a donation

Dear Sir,

I am writing this letter to request you exempt me from paying the donation fee. I am studying in Class 8 and scored 95% in Semester I. I also scored 90% in Class 7.

My father works as an attendant in the local post office and his salary is the only means of income for my family which contains seven members. Moreover, we live in a rented house. After paying the rent and the medical bills for my mother, there is hardly any money left for food. Therefore, it is impossible for me to pay the donation of Rs 30,000/- demanded by the institution.

I assure you that I will pay the amount after I complete my education and find a job. Kindly take my request into consideration and do the needful.

In anticipation of your reply, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Formal Letter Examples #8

Letter for duplicate school leaving certificate

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Application for duplicate school leaving certificate

Dear Ma’am,

I, the undersigned ex-student of your reputed school, request you to grant me a duplicate copy of my school leaving certificate. I misplaced my original certificate a while ago, and I am in urgent need of it for my further education.

I was a student of the 2006–2007 batch. My school roll number then was 52, and I was in Division B. My hall ticket number was A400152. I am enclosing a photocopy of my mark sheet for your convenience.

Kindly give me the document as soon as possible as its absence is causing a hindrance in my admission process. I am ready to pay any charges applicable for the same.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

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Also, Read Academic Letter

Formal Letter Examples #9

Letter requesting extra classes

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Extra classes to complete portion

Dear Ma’am,

I am the class leader of Std. IX Div D and would like to bring to your notice a serious matter.

Since the sudden illness of Miss Kamat, our class has been lagging in the completion of the History portion. You may be aware that we did not have history periods for a long time after Miss Kamat left. The new teacher who is appointed to substitute her has begun by going back to all the topics which we were already taught. Therefore, in all probability, we will not finish the entire portion before the exams. Since the dates of the final exams were declared, all of us are under a lot of pressure.

I request you to look into the matter and make the necessary arrangements. If need be, all of us are even willing to attend extra classes after school.

In anticipation of your response, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Formal Letter Examples #10

Letter for a subject change

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Application for Subject Change

Dear Sir,

I am a student of your school currently studying Standard VI. Kindly grant me permission to switch one of my subjects. I wish to take up French instead of Hindi.

Since I do not have a background in Hindi, I find it very difficult to grasp it. I have been trying my level best to catch up with the teacher’s explanations for the past year but am unable to excel in it. This has also resulted in a decline in my overall percentage. I understand that I will have to work hard as French is a new subject, but I am ready to take up the challenge. My language teachers have already explained to me the pros and cons of this decision, and I have discussed the same with my parents too. We all feel that taking up French is the best option for me at this juncture.

I, therefore, request you to consider my application and grant me your permission to give up Hindi and study French instead.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

You Asked, We Listened – Get Free Access to All Writing List 😍😍

Also, Read

Top 10 Official Letter Examples

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Formal Resignation Letter Examples

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Personal Letter

Read More »

FAQs

How do you write a formal letter in new format? ›

Writing a Formal Letter – Parts of a Formal Letter
  1. Always start with the sender's address.
  2. This is followed by the date.
  3. The receiver's address comes next. ...
  4. The subject of the letter is very important. ...
  5. The salutation can be Dear Sir/Ma'am. ...
  6. The body of the letter can be written in 3 paragraphs.

What is formal letter give examples? ›

A formal letter is one written in an orderly and conventional language and follows a specific stipulated format. These letters are written for official purposes only, such as writing a letter to the manager, to the HR manager, to an employee, to the Principal of the college or school, to a teacher, etc.

What are the tips to write a good letter? ›

Writing Effective Letters
  • Identify your audience. ...
  • Organize letters to meet your users' needs. ...
  • Start with the main message. ...
  • Letters may need a sympathetic opening. ...
  • After the main message, use an overview sentence. ...
  • Letter headings. ...
  • Use pronouns. ...
  • Choose the right tone for your letters.

How do you write a formal letter in 2022? ›

Format of a Formal Letter (Point wise)
  1. Sender's Address.
  2. Date.
  3. Name of the Receiver.
  4. Address of the Receiver.
  5. Salutation.
  6. Subject.
  7. Introduction.
  8. Body Conclusion.

What are the 5 types of formal letter? ›

What are the 5 types of formal letter?
  • Recovery Letter.
  • Sales Letter.
  • Letter of Enquiry.
  • Promotion Letter.
  • Responses to a letter of complaint.
  • Letter of Complaint.
  • Order Letter.

What are the 10 general components of formal letter? ›

Components of a formal letter
  • Date.
  • Person or company you are sending the letter to.
  • Complimentary close.
  • Your address.
  • Statement of who is writing and the purpose of the letter.
  • Salutation.
  • Giving and asking further information.
  • Address of the recipient of the letter.

What are the 4 types of formal letter? ›

The types of Formal Letter Formats are mentioned below.
  • Letter of Enquiry.
  • Order Letter.
  • Letter of Complaint.
  • Reply to a Letter of Complaint.
  • Promotion Letter.
  • Sales Letter.
  • Recovery Letter.

How do you start a formal letter in English? ›

Most formal letters will start with 'Dear' before the name of the person that you are writing to. You can choose to use first name and surname, or title and surname. However, if you don't know the name of the person you are writing to, you must use 'Dear Sir or Madam,'.

What are the 3 format of formal letter? ›

There are three main styles of business letter: block, modified block, and semi-block styles. Each is written in much the same way, including the same information, but the layout varies slightly for each one.

What is formal letter Class 8? ›

Formal Letter for class 8– these kinds of letters are short and precise and contains certain objective. These letters can be an application or an official letter. It can be a letter to the editor or a letter to the organization. It follows business jargon.

What are the 5 important parts of a letter? ›

English Plus outlines five parts of a personal letter, not used in a business setting.
  • The heading. This includes the address, line by line, with the last line being the date. ...
  • The greeting. The greeting always ends with a comma. ...
  • The body. Also known as the main text. ...
  • The complimentary close. ...
  • The signature line.
7 Dec 2020

How can I improve my formal letter? ›

It's important to ensure that you are using the proper tone and correct language.
...
How to Write a Better Formal Letter
  1. Be precise and concise. Be direct and to the point. ...
  2. Use the right tone. ...
  3. Use of acronyms and abbreviations. ...
  4. Proofread.

What is the best way to start a letter? ›

Formal letters always have a greeting at the beginning of the written content as a cue that your message is about to begin. This is known as the salutation. Most salutations begin with “Dear” and then the name of the recipient. All salutations use title capitalization and end in a comma.

What are the 10 types of letters? ›

Here are some of the most common types of business letters and when to use them:
  • Cover letters. ...
  • Letters of recommendation. ...
  • Interview follow-up letters. ...
  • Offer letters. ...
  • Sales letters. ...
  • Letters of commendation. ...
  • Letters of resignation. ...
  • Thank you letters.
16 Aug 2021

What are the 7 basic mandatory parts of a letter? ›

Parts of a Business Letter
  • The Heading. The heading contains the return address with the date on the last line. ...
  • Recipient's Address. This is the address you are sending your letter to. ...
  • The Salutation. ...
  • The Body. ...
  • The Complimentary Close. ...
  • The Signature Line. ...
  • Enclosures.

How many paragraphs is a formal letter? ›

The three main paragraphs of the body of the letter are – introduction, main content, and the conclusion. Introduction: It is the introductory paragraph of the letter.

How many types of formal letter are there in class 10? ›

FORMAL LETTERS

Business letters 2. Official letters 3. Applications 4. Letter to Editor of newspapers,letters of complaints, etc.)

What are the 2 types of letters? ›

In general there are two types of letters: formal, that are written to convey official business and information and informal, which are personal letters to communicate with friends and family.

What are the best opening lines for formal letter? ›

Formal email opening lines
  • I hope this email finds you well.
  • I hope your day so far has been pleasant.
  • I hope you are having a wonderful day.
  • Your prompt response is much appreciated.
  • I am writing to you in relation to...
  • Thank you for contacting us at <company name>
  • Further to our earlier exchange...
29 Sept 2021

How do you start an introduction for a formal letter? ›

  1. Write a greeting.
  2. Start with a sentence on why you're writing.
  3. Present the full name of the person you're introducing.
  4. Explain their role and why it is relevant to the reader.
  5. Provide information on how they might work together or be helpful for each other.
  6. Close with any next steps or other necessary details.

How do you start a sentence in a formal letter? ›

If you are beginning correspondence with someone about something or asking for information, begin by providing a reason for writing: I am writing to inform you about ... I am writing to ask/inquire about ... I am writing to ask about information for small businesses.

Does letter do full form? ›

DO letter. DO stands for Demi Official. It is used in correspondence between government officers to draw personal attention of the addressee officer.

What is formal letter in English grammar? ›

A formal letter is a professional letter, which is written in formal language, in a prescribed format and in the stipulated format. This letter is mainly used for professional communication. Informal Letter. An informal letter is a personal letter, which is written in a friendly manner to someone we are familiar with.

Which is the best topic for letter? ›

Letter-Writing Prompts About Your Life Today
  • What is your typical day like now?
  • What do you do at church/work/school?
  • What do you like most about your hometown?
  • What are some interesting facts about your state/province/region?
  • How do you relax?
  • What's your favorite holiday? ...
  • What's your biggest challenge at the moment?

How do you close a letter? ›

How to End a Letter
  1. The preferred letter ending phrases for formal, social, or business correspondence are “Sincerely,” “Sincerely yours,” “Very sincerely,” or “Very sincerely yours.”
  2. “Kind(est) regards,” and “Warm(est) regards” fill a nice gap between formal and more intimate closings.

What are three important things to keep in mind in a formal letter? ›

Short, concise and simple are three important words to keep in mind when writing business letters, advises MediaCollege.com. Time is money in the business world and if your letter is long and drawn out, there's a chance the reader may put your letter aside.

How do you start a formal letter without dear? ›

Here are a few good alternatives:
  1. "Hello, [Insert team name]"
  2. "Hello, [Insert company name]"
  3. "Dear, Hiring Manager"
  4. "Dear, [First name]"
  5. "To Whom it May Concern"
  6. "Hello"
  7. "Hi there"
  8. "I hope this email finds you well"
7 May 2019

How do you start and end a formal letter? ›

If you do not know the name of the person you are writing to, begin with Dear Sir or Dear Sir or Madam or Dear Madam and end your letter with Yours faithfully, followed by your full name and designation.

What is the new format of formal and informal letter? ›

Formal letters are usually typed, while informal letters can also be handwritten. Formal letters include a date and contact information at the top. Unlike informal letters, formal letters do not include grammatical trends like contractions (can't, don't, I've), slang or idioms.

What is the new format of formal letter According to CBSE? ›

Ideally, there should be three paragraphs in a letter. The first one should have the introduction of the sender. The second one should be the content that the sender wants to replay, and the third should be a request regarding the content in the second paragraph. Almost every formal letter has a three-paragraph body.

What is the correct order to write a formal letter? ›

Salutation. Body of the Letter – consisting of the list of items you want to buy or what you have sold. Complimentary closing. Signature.

How do you write an informal and formal letter in English PDF? ›

- Informal (friendly) letter have only one address (yours) whereas formal Letters have two (yours and the recipient's) - Friendly letters begin with Dear + first name and end with Love/Yours/Best wishes + first name - Formal letters begin with: a) Dear Sir/Madam and end with Yours faithfully + full name b) Dear Mr/Mrs ...

What are the 10 types of business letter? ›

Types of business letters
  • Cover letters. A cover letter is a business letter typically sent with your resume when applying to a job. ...
  • Letters of recommendation. ...
  • Interview follow-up letters. ...
  • Offer letters. ...
  • Sales letters. ...
  • Letters of commendation. ...
  • Letters of resignation. ...
  • Thank you letters.
16 Aug 2021

What are the 7 components of a letter? ›

Parts of a Business Letter
  • The Heading. The heading contains the return address with the date on the last line. ...
  • Recipient's Address. This is the address you are sending your letter to. ...
  • The Salutation. ...
  • The Body. ...
  • The Complimentary Close. ...
  • The Signature Line. ...
  • Enclosures. ...
  • Block.

How do you begin a letter? ›

Formal letters always have a greeting at the beginning of the written content as a cue that your message is about to begin. This is known as the salutation. Most salutations begin with “Dear” and then the name of the recipient. All salutations use title capitalization and end in a comma.

Is 80 called letter marks? ›

Letter marks is the individual score of minimum of 80 % in a subject in an examination. The letter marks are indicated with a capital letter 'L' with the score in your result. For Madhyamik, HS or class 10 or 12 the letter marks is minimum of 80% marks in the particular subject.

How do you start a formal letter introduction? ›

  1. Write a greeting.
  2. Start with a sentence on why you're writing.
  3. Present the full name of the person you're introducing.
  4. Explain their role and why it is relevant to the reader.
  5. Provide information on how they might work together or be helpful for each other.
  6. Close with any next steps or other necessary details.

How do you start the first paragraph of a formal letter? ›

First Paragraph: The first paragraph of formal letters should include an introduction to the purpose of the letter. It's common to first thank someone or to introduce yourself. Dear Mr.

What is a good introduction for a letter? ›

Begin your letter with a professional salutation followed by a brief sentence or two about who you're introducing, whether it's yourself or another person. Be sure to include any qualifications or connections that make the person relevant to the recipient. State your reason for writing.

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