7 Cold Email Job Application Templates to Land Your Next Job (2023)

Applying for a new job is a frustrating experience. Every day you search for suitable positions and send off your CV and cover letter. It can take an hour or more to prepare each application, and often you never even hear back from the company. This can be extremely frustrating for college graduates wanting to get rid of any student loans and start a career of their own.

Despite these challenges, businesses are eager tofind high-quality candidates. While you may know that you are the right person for the job, you still have to find the best way to communicate that to an employer.To help you get a foot in the door with a prospective employer we’ve prepared a list of seven cold email job application templates you can use. So sit down and pay attention, because these email templates will help at every stage of your job hunt.

Before we dig in, let’s cover some fundamentals when cold emailing someone.

How to Write a Job Application Email

The number one rule for sending a professional cold email, especially when contacting someone you don’t know, is to get to the point. People who have never met you before have less time for your inquiry. You should be direct.

As you’ll see throughout the following examples, your tone should be formal and professional while avoiding certain clichés. On that note, don’t start apologizing either. It can make you appear less professional, which hurts your chances of finding a new job.

Finally, every cold email you send should have a clear Call To Action (CTA). This is a clear request from the person you are sending the email to. This could be anything from an interview request through to a response from your letter. Your CTA should:

  • Clearly outline the next steps. For example, “I’d love to schedule a time for a phone interview next week.”
  • Don’t make the mistake of leaving the person you are messaging to take the final action. For example, “I will follow up with you on Wednesday if I haven’t received a reply from you before then.”

With that in mind, let’s look at some email templates you can start using today.

1. Job Application Template: The Introduction

The first job email template we’re going to cover is a good introductory email. You can use it to connect with the relevant person in the company you are applying to. The purpose of the email is to establish your credentials and suitability for the position.

There are four key parts to this email that you should pay attention to:

  • Show you have skills the candidate they are hiring will need
  • Identify how your professional goals align with that of the hiring company
  • Prove that you’ve researched the company you want to work for
  • Get a specific outcome from your email (in this case a meeting)

Preparing this email forces you to consider what makes you suitable for the position. The ability to verbalize this will you in an interview.

Dear [NAME],

I’m interested in finding out more about [ROLE].

I’d be a particular asset because I have [NUMBER] years doing [SKILL], [SKILL] and [SKILL]. Additionally, I’m currently focused mainly on [GOAL], [GOAL] and [GOAL], and I note that your company [EVIDENCE OF ALIGNMENT]. I’m also excited about the prospect of working with you because of [PROOF OF RESEARCH].

I’d love to schedule a time to discuss my suitability for the role within the next fortnight. I will follow up with you on [DAY] if I haven’t received a reply from you before then.

Sincerely,

[YOUR NAME]

(Video) How To Get Your Dream Job Through Cold Email? w/ Cold Email Templates

[LINKEDIN PROFILE]

2. Job Application Template: Research Based Approach

When employers post a job description, their goal is to find the ideal candidate. However, the process for applying for a job is not very efficient. You explain why you would be the best candidate for the role, without ever really showing how you work. The problem is that anyone can talk a great game. Employers realize this.

There are many jobs where you can show a real-world example of your skill-set. Below are a few hypothetical examples of how you might do this:

  • If you were applying for an SEO role, conducting a website audit that identifies ways you could make the site more profitable
  • As a content marketer, you might take the time to write an article for a well-known publication where you reference the company you want to work for. Alternatively you could conduct an in depth content audit using a leading content audit tool such as Surfer.
  • If you are a business consultant you might create a business development plan

It will take you longer to do this work than applying just applying for a position, which is why most people don’t bother doing it. However, the fact that you do this will immediately make you stand out from the competition. Extra effort always pays off. That’s why you need to make sure that your cover letter gives enough reasons for a potential employer to see right away that you’re not just another person that is in the middle of job hopping exercise.

Below is an email template that you could use to present your work.

Dear [NAME],

I saw you are advertising to fill the role of [POSITION]. I’m interested in the job. It is something I’m passionate about. Rather than just sending you my CV and cover letter, I decided to [WHAT YOU DID TO STAND OUT]. This work will hopefully show you why I would be a great candidate for the job.

I’d love to schedule a time to discuss my suitability for the role within the next fortnight. I will follow up with you on [DAY] if I haven’t received a reply from you before then.

Sincerely,

[YOUR NAME]

[LINKEDIN PROFILE]

7 Cold Email Job Application Templates to Land Your Next Job (1)

3. Job Application Template: Follow Up Email Template

Of course, you won’t get a response from every cole job email you send.

To improve your chance of getting a response, send a series of emails to people. Sending several emails will improve your chances of receiving a response by about 10%. I recommend using something like the following schedule:

  1. Day 1: Send your introduction email
  2. Day 4: This is your first follow up email
  3. Day 9: Send your second follow up email

When applying for a job, I recommend you avoid sending a follow-up email on Friday. It’s the end of the week, so if they miss it your message gets lost in the dozens of far more important emails that come in over a weekend.

Keep your follow up email concise and to the point.

(Video) The Ultimate Guide To Get Clients With Cold Email (With Templates)

Dear [NAME],

I’m emailing you as promised regarding the role of [POSITION]. I know that work can get very busy and there’s a chance you forgot to reply to my last email. Kindly let me know when you have had a chance to review my application. I have a job interview with a potential employer next week, but I’m most interested in the position at [COMPANY].

I look forward to receiving your response.

Best,

[YOUR NAME]

[LINKEDIN PROFILE]

You can see how I used a little white lie in the template. Saying you are in demand from another company shifts the power dynamics slightly. It shows you have other options. You should leverage this kind of information in your communication with a potential employer as it helps create desire.

4. Job Application Template: Tapping Your Professional Network

One of the best ways to get an opportunity at a new company is through your professional network. People in your network know who you are, and hopefully, have seen the quality of your work.

When sending a message to a person in your professional network, especially someone you don’t have a strong relationship with, it is important to be clear about your desires. You can use the job application template below to make your request.

Hi [NAME],

I hope you are doing well. I’m planning to move jobs soon. It’s been an amazing [NUMBER] of years at [COMPANY], but I think it’s time for new challenges. I know you are active in this field, and it would be great to get your insights regarding what opportunities are available at the moment, as well as to hear the latest from you.

Would you be available to meet up after work for a coffee this week? [DAY] or [DAY] would be best for me. I know work can get busy. I’ll give you a ring if I haven’t heard back from you before [DAY].

Best,

[YOUR NAME]

5. Email Template: Asking for a Professional Introduction

It could be that you already know what job you want to apply for, and someone in your professional network has a connection in the company. While it is better to meet up in person, sometimes this is not feasible. In this circumstance, you might need to ask for an introduction via email.

Tapping your professional network can be a delicate process. While it might sound like nothing to CC you in on an email with a key decision-maker, consider that your contact is also putting their reputation on the line.

(Video) 3 Proven Cold Email Examples to Land Clients FAST

To help you find this balance we created this job application email template.

The template provides some background on why you need an introduction. It also includes a value proposition to ensure that your contact knows the introduction will be transactional and provide a benefit to the eventual recipient.

Below is an overview of the email template.

Hi [NAME],

After [NUMBER] years at [COMPANY], I’m currently looking for my next opportunity to hone my skills and gain experience in [SKILL], [SKILL] and [SKILL].

I am interested in applying for the position of [POSITION] at [COMPANY]. I understand that you know [NAME], who is in charge of the hiring process. It would be a big help if you could introduce me by email or phone to [NAME OF PERSON] for [THIS REASON]. I think I could offer them [VALUE].

Please include my LinkedIn Profile in your introduction [LINKEDIN PROFILE LINK].

Thanks in advance

[YOUR NAME]

7 Cold Email Job Application Templates to Land Your Next Job (2)

6. Email Template: Requesting an Informational Interview

While directly asking for a job will often get the best results, sometimes you might want to try an indirect option. One method would be to ask for advice from a person who already works at the company you want to work for.

For this email template to work, you need to have the contact information of a relevant person at the company. You should also research their professional history to find logical connection points between yourself and the individual.

In the email template below you can see how a personal connection was used as the starting point for the request. You’d need to adapt this email template to fit your circumstances.

Dear [NAME],

My name is [YOUR NAME]. You graduated a few years ahead of me from [SCHOOL]. I’m currently working at [COMPANY]. I’m interested in moving into [INDUSTRY], where you have established yourself.

I’d love to pick your brain about your post-graduation years and how you ended up in your current job. Would you be open to meeting up? I can, of course, work around your schedule.

(Video) How to Cold Call and Email for Opportunities! Tips for Cold Calling + Tricks for Cold Emailing

Thanks,

[YOUR NAME]

[LINKEDIN PROFILE]

This email works well because it plays on a person’s sense of self-worth. You are also asking for advice, and many people like to offer help and support. Of course, you need to show that you care about their insights when you meet them.

7. The Thank-You Email Template

At the risk of sounding like your mother, you should send thank-you emails after interacting with potential employers or new contacts. Over 80% of HR managers recommend having the correct HR software for your small business and sending a thank-you after an interview, but they can also be sent after phone conversations, introductions or even chance encounters.

While you want to stay professional, it’s also good to add specific details to trigger the recipient’s memory. Even touching on something you spoke about is sufficient.

Hi [NAME],

I just wanted to reach out and say thanks again for your time today. I especially enjoyed our conversation about [TOPIC]. I’m more excited than ever about [ROLE].

I look forward to hearing from you again soon,

[YOUR NAME]

Bonus: Email Template Asking For a Reference

Any time you put someone down as a reference you need to notify them. Below is an email template you can send to a person you want to get a reference from.

Hi [NAME],

[HIRING MANAGER] from [COMPANY] might reach out to you for a reference, as I’m currently applying for a role as [POSITION] with them. I’m very excited about this new career move because [REASONS].

Below are a few of the key points I talked about in my cover letter.

  • [TALKING POINT]
  • [TALKING POINT]
  • [TALKING POINT]

Let me know if you need any more info. I’ve also attached my resumé and a copy of the job description.

Thanks,

(Video) Cold E-mailing (The Best Skill to Get a Job)

[YOUR NAME]

Final Thoughts

Hopefully, this guide to job application email templates has provided you with a few insights you can use when applying for a job. They will be specifically helpful for students and graduates who are searching for employment and looking to pay off the cost of education and those private student loan options. Remember, the email that you send should hit the right balance between friendly and professional.

In addition to this, be sure to research the person you are contacting before sending an email. The more effort you put into a job search, the more likely you are to get a positive response. Above all else, be sure to communicate your excitement about the new challenges and opportunities ahead of you.

FAQs

How do you write a cold email for a job application? ›

How to write a cold email for a job
  1. Identify the right person to contact.
  2. Tell them exactly why you are contacting them.
  3. Start with a small request.
  4. Personalize your message.
  5. Follow up if necessary.

How do you respond to you are interested in a job email? ›

Based on what you've shared about this role, I'd be eager to learn more. It sounds like you're looking for an [job title] with [relevant skills/experience] expertise and a talent for developing [insert outcomes, e.g., unique and compelling marketing campaigns across a variety of digital channels]—that's me!

What is cold email example? ›

Action — Ask for a response. Why the cold email example below works: Attention: The subject and opening line pull the reader in by asking a relevant and important question (here are some top-performing cold email subject lines). Interest: It piqued her interest by providing statistics on why she should engage.

How do you write a cold email that actually works in 6 steps? ›

A Guide to Cold Emailing
  1. Tailor the message to the recipient. You need to do your research. ...
  2. Validate yourself. ...
  3. Alleviate your audience's pain or give them something they want. ...
  4. Keep it short, easy, and actionable. ...
  5. Be appreciative — and a little vulnerable. ...
  6. Finally, don't use a template.
20 Sept 2016

Should you attach resume to cold email? ›

Attach your resume.

Attaching it will make it easier for them to get more information about you if they need it, rather than having to email you and ask for it. Mention that it's attached and let them do the rest.

How do I apply for a job through email? ›

Steps To Take Before Emailing Your Job Application
  1. Enter the employer's email address in the recipient line. ...
  2. Write a concise subject line. ...
  3. Compose your application in the email body. ...
  4. Include your name and contact details at the end. ...
  5. Attach your cover letter, CV and other documents.

How do I express my interest in a job? ›

Dear [Name], With the utmost enthusiasm, I would like to express my interest in the [position title] position at [Company]. My interest in [field, industry, or other theme] has taken me from [experience] to [experience].

How do I say I am interested in this position? ›

I see this opportunity as a way to contribute to an exciting/forward-thinking/fast-moving company/industry, and I feel I can do so by/with my …” “I feel my skills are particularly well-suited to this position because …” “I believe I have the type of knowledge to succeed in this role and at the company because …”

How do you show you are interested in a job? ›

The following steps may help you get your message indisputably communicated to your employer that you are interested in this position:
  1. Connect yourself to the company and your employer. ...
  2. Complete any optional application steps. ...
  3. Clarify that you want the job. ...
  4. Openly ask the interviewer about how the process went.

What is a good cold email? ›

A good cold email reflects the fact that the salesperson has researched the prospect's company enough to grasp the general business model and has at least popped onto the prospect's LinkedIn or Twitter profile.

How do you provide value in a cold email? ›

General best practices for cold emailing
  1. Provide value. ...
  2. Segment your email list. ...
  3. Personalize. ...
  4. Clean your database to maximize deliverability. ...
  5. Avoid using clichés in your subject lines like the plague. ...
  6. Avoid sounding salesy. ...
  7. Add clarity to your subject line and make it exclusive.
12 Dec 2018

How do I close a cold email? ›

The remaining results are below.
  1. “Cheers” – response rate of 54.4%
  2. “Kind regards” – response rate of 53.9%
  3. “Regards” – response rate of 53.5%
  4. “Best regards” – response rate of 52.9%
  5. “Best” – response rate of 51.2%
10 Feb 2017

How many cold emails should you send per day? ›

The rule is no more than 200 cold emails per day should be sent if you want to avoid getting your email account shut down. Even less, if it's a newer account that doesn't get much inbound email. Remember, you have to account for follow-ups.

What do you say when cold calling for a job? ›

Make sure you're clear about why you are calling. It's also a good idea to have a specific thing to ask for. For example, you might ask about doing work experience with the employer. You might also ask if they have any vacant positions at the moment.

Is it okay to cold email recruiter? ›

You also have the option of cold emailing recruiters to let them know that you are interested in what they are advertising. Sending out cold emails can be extremely beneficial to you, so let's take a look at some of those benefits.

Does cold emailing recruiters work? ›

Done well and consistently, cold emailing for a job can open the door to your next great position. For many of us, emailing someone we don't know to ask for help with our job search can generate some anxiety — but there are worthwhile benefits if you risk it.

How do I write a simple application letter for a job? ›

How to write an application letter
  1. Research the company and job opening. ...
  2. Use a professional format. ...
  3. State the position you're applying for. ...
  4. Explain why you're the best fit for the job. ...
  5. Summarize your qualifications. ...
  6. Mention why you want the job. ...
  7. Include a professional closing.

How do you ask for a job opportunity message example? ›

I'm currently looking for a new opportunity to [briefly describe the kind of role you're interested in] and [Company Name] is doing exactly the kind of work I want to be a part of. I'd love to apply for any positions that could be a good fit.

What to write when applying for a job examples? ›

Dear [Hiring Manager's Name], I recently saw your job posting for the [Job Title] position on [where you saw it]. Based on the information you provided, I am quite interested in this position. Upon review of my application materials, I hope that you can see why I would be a good fit for this job.

How do you write a good statement of interest? ›

A statement of interest includes:
  1. Your contact information.
  2. A formal greeting to a specific person.
  3. A paragraph describing your interest in—and, if possible, admiration for—the company.
  4. A paragraph briefly describing your skills most beneficial to the company with examples.
  5. A conclusion stating your intent to follow up.

What makes you a good fit for this job Sample answer? ›

For starters, I have all the skills and experience listed in the job description, and I'm confident that I can make an immediate impact on your company. It's not just my background in leading successful projects for Fortune 500 companies, but also my passion for the industry that drives me to succeed.

What is a good opening sentence for a cover letter? ›

A Universal Method for Starting a Cover Letter

Dear [First Name], I was excited to come across the [Job Title] position at [Company Name]. As a [Current Job Title] with [# of Years] years of experience, I have become competent in [Relevant Skills & Job-Related Abilities].

Why should we hire you answer best? ›

Show that you have skills and experience to do the job and deliver great results. You never know what other candidates offer to the company. But you know you: emphasize your key skills, strengths, talents, work experience, and professional achievements that are fundamental to getting great things done on this position.

What motivates you to apply for this position? ›

After you show them you're targeting specific things in your job search, talk about what caught your interest. What is this? You could mention details you saw on the job description, on the company website, etc. Show them you understand what their role involves and are excited to be doing the work!

Why do you think you are suitable for this role? ›

This is a great answer as the interviewee mentions important skills in the job description and highlights the success of the business and their part in achieving this success. “I am motivated to perform well but also help others, regardless of the position I am in, I do help others in the team or other departments.

How do you express interest in a job without sounding desperate? ›

Photos courtesy of the individual members.
  1. Ask For An Informational Meeting. ...
  2. Provide Insight. ...
  3. Demonstrate Commitment To The Mission. ...
  4. Share Passion And Find Ways To Contribute. ...
  5. Tell The Story Behind Your Interest. ...
  6. Be In Love With The Company. ...
  7. Ask First For Expert Advice. ...
  8. Interact With Their Content.
7 Apr 2020

How do you convince an employer to take a chance on you sample? ›

Here are five things to communicate during an interview that will convince the employer you're a great hire.
  1. You will never have to tell me what to do twice. ...
  2. I will complete the job/assignment you give me with excellence. ...
  3. I am an agreeable person. ...
  4. I am easy to correct and instruct—I am teachable. ...
  5. I am a loyal employee.

How long should cold emails be? ›

How long should a cold email be? It should be short, 2-5 sentences of no more than 200 words in total. Data suggests that 50-125 words is the optimal number. That's all you need to spark someone's interest and start a conversation.

Is cold email legal? ›

You're not going to get in trouble. Will some contacts request that you stop sending them emails? Absolutely, and you do have to honor those requests. But in the U.S., cold emails are legal—and cold email campaigns work.

What are cold messages? ›

What is cold messaging? Cold messaging is when someone attempts to contact another individual or company hoping to achieve a personal or professional goal. As opposed to cold calling, which uses phone calls for the same purpose, cold messaging refers to emails and other direct messages sent online.

Why are cold emails important? ›

Cold emails help build brand awareness because of the nature of the email. They are generally targeted to prospects who have never interacted with your brand before. But might find value using your product/services. Using cold email, you can introduce your product to them and improve brand awareness.

How many cold emails does a client need? ›

What Do the Experts Say? "If you're cold-emailing, an average of three sales emails sent over the course of a couple of weeks is usually enough to get a good idea whether a prospect is ever going to be interested in what you're offering. “Any more than that and you'll probably just be wasting your time.

What is a good subject line for an introduction email? ›

Here are some other subject lines you can use when reaching out to someone new or connecting two people together: A note from a [insert your job title] A quick note from an aspiring [job role] Introduction from [insert name or company here]

What is a good introduction email? ›

Formal introduction email template

My name is [include your first and last name], and I [include a compliment about the recipient]. I am reaching out to you today because [provide a brief but specific explanation of your reason]. I hope to [include your call to action here]. Thank you for your consideration and time.

How do you introduce yourself professionally? ›

Phrases to use when introducing yourself professionally

Hi, my name is __, and I'm a [job title] at [company]” “Let me introduce myself, I'm…” “Nice to meet you, my name is…” “I don't think we've met before — I'm…”

What do you say when cold calling for a job? ›

Make sure you're clear about why you are calling. It's also a good idea to have a specific thing to ask for. For example, you might ask about doing work experience with the employer. You might also ask if they have any vacant positions at the moment.

How do you title a cold email to a recruiter? ›

It's always smart to try working the person's name into the subject line. Use that research: You looked into the company before cold emailing for a reason. Now use that knowledge. Reference a specific project they've recently completed or the name of the department you're interested in.

Does cold emailing recruiters work? ›

Done well and consistently, cold emailing for a job can open the door to your next great position. For many of us, emailing someone we don't know to ask for help with our job search can generate some anxiety — but there are worthwhile benefits if you risk it.

How do I express my interest in a job? ›

Dear [Name], With the utmost enthusiasm, I would like to express my interest in the [position title] position at [Company]. My interest in [field, industry, or other theme] has taken me from [experience] to [experience].

How do you say you are interested in a job? ›

Examples of asking also include: "I'm honestly looking forward to working with this company." "You all seem like a great team, and I'd be honored to work with you." "I'm very interested in the job, but do you have any concerns as to how well I can perform?"

How do you say you want a job without sounding desperate? ›

Photos courtesy of the individual members.
  1. Ask For An Informational Meeting. ...
  2. Provide Insight. ...
  3. Demonstrate Commitment To The Mission. ...
  4. Share Passion And Find Ways To Contribute. ...
  5. Tell The Story Behind Your Interest. ...
  6. Be In Love With The Company. ...
  7. Ask First For Expert Advice. ...
  8. Interact With Their Content.
7 Apr 2020

What to say when calling a job after applying? ›

What to say in a follow-up call after applying – introduction: “Hi [their name]. My name is [your name], and I'm calling regarding a recent job application I submitted on [date] for the [position name] position. I'm very interested in the position and was wondering if a decision has been made?”

Does cold calling for a job work? ›

With just your skills and expertise to sell, cold calling can be effective, provided you're consistent and persistent. Cold calling one employer might not get you an interview or a job, but cold calling several companies could land you an informational interview.

What should be the subject for cold email? ›

“[Relevant topic] Resources that can help right now

Similar to the cold email subject line above, you immediately provide the prospect value. Provide resources that will benefit your prospects and are as relevant as possible. And including “right now” is the cherry on top.

How do you cold email for a job that doesn't exist? ›

The eight essential elements of an effective cold email, according to Resume.io
  1. Send to the right person.
  2. Write an attention-grabbing subject line.
  3. Get your salutation right.
  4. Briefly introduce yourself.
  5. Tell them why you're reaching out.
  6. Tell them what you can bring to the company.
  7. Close with a question (not a demand)
21 Jan 2021

How do I respond to cold emails? ›

Tips for writing cold emails that get responses
  1. Why it feels like cold email doesn't work. ...
  2. Have a great email signature. ...
  3. Reach the right audience. ...
  4. Write a great subject line. ...
  5. Optimize the opening line. ...
  6. Add social proof. ...
  7. Keep the email short. ...
  8. Close strong.
15 Oct 2021

Is it a good idea to email a recruiter? ›

Reasons to Write an Email to a Recruiter

A well-written letter can do a few things to highlight you as an applicant to watch. It shows that you're proactive. Recruiters want to see that you're truly interested in a position with their company and not just firing off résumés in hopes of getting a nibble.

Is it okay to email recruiter directly? ›

Reasons for writing an email to a hiring manager directly

Contacting a hiring manager directly can be beneficial and help you streamline your job search process. But first, make sure you have followed the employer's application process and have checked to make sure there are no stipulations against direct contact.

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